Resource Management - Bestoutcome

Automating resource management

PM3 provides the means to plan and track portfolio, programme and project resourcing. Resources can be managed by Resource Type (e.g. Job Title) or by individual person. Resource plans can be displayed as tabular data or a Gantt chart or a histogram.

Individual project managers can allocate resources to their project and immediatley see if there is capacity in the resource pool. In real time, PM3 shows the capacity available by either person or by role.

Portfolio Managers can look across a portfolio, e.g infrastructure projects, and look at the future loading of resources and take decisions to maximise utilisation and to recruit extra resources if necessary.

The benefits of resource management include:

• increased resource utilisation by keeping the right resources on the right projects and avoiding  gaps in staffing and uncessary recruitment of contractors;
• decreased downtime of personnel by automating the resource booking process;
• improved recuitment decisions by a better understanding of project workload and resourcing

The graph below from PM3 compares monthly demand and monthly capacity of three categories of IT resources:

 

When a project manager inputs resource requirements he or she sees a 'remaining capacity' figure for that particular role or person.  These overall capacity figures are entered by the portfolio manager. Click here for more information on capacity management in PM3.